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Productivity apps make your busy schedule easier by helping you get more done in less time. After hands-on testing, we've narrowed down the best productivity apps for iPhone and iPad.
Digital clutter and endless to-do lists can make it hard for busy people to balance work and personal life. Luckily, these top productivity apps for iPhone and iPad will help you get the most out of your daily tasks and develop habits that will boost your productivity in 2023 and beyond.
It's time to stop chasing your daily chores like a departing train.
Best GPT-3 Calendar App – Planny
A common obstacle to a productive day is a calendar full of events and deadlines. If this is your case, Planny can help you get organized, remind you of upcoming events, and mark things off your to-do list.
The eye-catching feature of this digital planning app is the AI-based forecasting features. Planny uses the OpenAI API for GPT-3, and the AI will suggest what to add to the list when creating specific tasks.
This AI feature is still under active development. The recently released version 7.6 uses artificial intelligence to create subtasks and notes on certain types of lists. While Planny's predictive AI is compelling, it's still too early to tell if it will be a useful tool. However, users can still enjoy this app without AI features.
To start planning your schedule, you can click “Calendar” and add events with dates and times, a list of related tasks, and set reminders and timers to complete them. If you have a lot of things to do before a certain event, you can use the tools in Planny to keep up with your schedule.
For example, you can set timers using the Pomodoro time management technique. The Pomodoro Technique is a productivity strategy that can help you achieve more by working at intervals of 25 minutes of work and five minutes of rest. This technique can prevent burnout so you can stay energized throughout the day.
This colorful digital planner app was simple enough to navigate, yet packed with enough features to help you get things done faster. Even without the use of Planny predictive AI, it is still effective for organizing events and meeting deadlines.
Download Planny for free from the App Store with subscription options for individuals and families. Prices start at $5.99 for a 3-month individual plan and go up to $79.99 for a lifetime family plan.
Best to-do list app for easy task management – TickTick
Despite a neat calendar, the sheer number of daily tasks on your to-do list can't be overwhelming. TickTick is a mid-range app that can help you manage your endless to-do list. This allows you to freely bring all your tasks to the main screen, where you can organize them into categories as you complete them.
Not to be confused with TikTok. This app helps you create prioritized lists and can integrate with popular productivity techniques such as the Eisenhower Matrix, Kanban, and the previously mentioned Pomodoro method.
The Eisenhower Matrix sorts tasks by urgency and importance in a grid of four cells. Instead of having a long to-do list that is hard to prioritize and unlikely to get done, this grid format helps you get all of your tasks done by helping you finish urgent and important things first.
Another productivity technique that this application uses is the Kanban view. This view gives you a clear view of the progress of your project, which helps you process your to-do list in columns like “to do”, “in progress”, and “done”.
TickTick also has a Pomo timer where you can block a set time to work with regular breaks. The app includes background sounds that can be turned on while working on a project, but most of them require payment.
To increase your productivity, you can develop healthy habits and track your progress with the TickTick Habit Tracker. Categories such as health and mindset have habits preloaded, so you can take a close look at your progress using the logging feature.
TickTick is not as simple as the Apple Reminders or Notes app, so it takes longer to set up. This application is suitable for those who need to quickly unload tasks and use one of three productivity methods to complete them efficiently.
Download TickTick for free from the App Store with the option to upgrade to a premium version for $27.99/year.
Best complex manageable to-do list app – OmniFocus
If TickTick doesn't have enough stamina to keep up with your continuous to-do list, OmniFocus can help take your productivity to the next level. OmniFocus is the self-proclaimed gold standard To-Do app.
If you have hundreds of tasks divided into dozens of projects, OmniFocus can help you quickly add tasks to your to-do list and manage projects as you complete them. To speed up your workflow, OmniFocus opens the Inbox screen where you can enter tasks on the go.
You can also add tasks directly from an email instead of adding them manually. For example, if you receive an email from a client to complete a project, you can add a blind copy of your personal OmniFocus address to it so that when you reply to the client, the project is ready to work in OmniFocus.
When adding a task to OmniFocus, you can add details such as a project description, due date, and unlimited tags. You can also attach graphics and audio to a task, saving you the hassle of looking for them when you're ready to work on your project.
To avoid wasting time re-adding tasks, OmniFocus allows you to do batch editing, where you can set due dates, tags, and other data for multiple tasks at once.
If you have a bunch of unfinished tasks, you can easily distract yourself from them lurking in the background while you work on other projects. OmniFocus's Defer Date feature hides tasks that you can't start until a later date. Postponing a date will help you regain clarity and increase productivity by keeping your to-do list organized.
Just like you plan your day based on the weather forecast, you can also plan your day based on the to-do list forecast. The Forecast view lets you see the tasks you need to complete during the day, as well as calendar events.
OmniFocus is the behemoth of to-do list apps, so it's best for users who need multiple features to complete complex projects and tasks. You can download OmniFocus for free, with paid subscriptions starting at $9.99/month or $99.99/year.
Gmail is the best email management app
Top part of many to-do lists is checking and keeping track of critical emails. During the day, sending and receiving emails can take up most of your work day.
Worse, a mailbox full of outdated spam can waste countless minutes. Therefore, keeping your inbox clean with an efficient email service is vital.
Gmail is one of the most popular email services in the world, despite the privacy concerns some Google users face. If you want to use Gmail, you can adjust your privacy settings on the Google details and privacy page. Spend some time in the privacy check, where you can adjust settings such as turning off location history, personalized ads, and more.
There are many features in Gmail that can help you take control of your inbox by filtering spam, ensuring that important emails end up in a specific folder. Setting filters to automatically sort incoming mail will help you browse your inbox faster.
Urgent emails can get lost in unwanted newsletters and interfere with your workflow. Often you have had to look for an unsubscribe link in a newsletter. Instead of carefully checking an email for an unsubscribe link, Gmail allows you to unsubscribe via a button that appears next to the bulk email sender's address.
Gmail not only improves the quality of incoming emails, but also helps with outgoing messages. If you have ever sent an email by mistake, you would appreciate the opportunity to delay sending an email for up to 30 seconds. This delayed send feature also saves valuable time because you don't have to write another desperate apology email for an embarrassing mistake.
In addition to many inbox features, Gmail also has a calendar, Google Chat, and Google Meet video calls. These additional tools can help you streamline your workflow when collaborating with others.
If you choose to use Gmail after carefully considering the potential privacy risks, you will find that it is a powerful email service with many free features that will beautify your inbox and increase your productivity.
Download Gmail for free from the App Store. If you need to use Gmail for your business, a Google Workspace subscription starts at $6/month per user.
Best File Management App – Readdle Documents< /h2>
While taming your mailbox will certainly help you work faster, the clutter of files across platforms can still slow you down. The Documents app by Readdle is a file manager that helps you organize your files in text, audio or video format.
Download Readdle Documents
You can use Readdle's Documents to turn your digital chaos into neat folders. Instead of storing a variety of files across your devices and various cloud platforms like the Apple Files app, Google Drive, and OneDrive, you can bring them all together in one app for easy access.
If your workflow involves a large number of PDFs and videos across multiple cloud servers, the Documents app can help you in a way that Apple's Files app can't. Documents can also be used as a PDF editor, media player and VPN-enabled browser.
For example, when working with text documents, you can convert them to editable PDF files when saved to Documents. In addition to standard features such as editing and signing PDFs, the Documents app lets you edit text and images without importing the PDF into Adobe Acrobat Reader.
In addition to speeding up work with PDF files, this application is also handy for multimedia files. You can trim videos in the Documents app, a feature that can save you time if your workflow includes video editing. You can also extract MP3 audio from your video files to speed up your workflow as a video creator or podcast host.
Instead of constantly rummaging through files across all your devices and cloud servers, you can use the Documents app to keep them organized. This will save you time searching for lost files, especially if you don't remember which cloud platform it was.
The Readdle Documents app is free to download from the App Store, but you can upgrade to get the full VPN and PDF editing features. Subscription plans start at $9.99/month up to $89.99/year.
Best Mind Mapping App – MindNode
< p> In addition to managing important files, taking notes is a daily task for many, whether it's a business meeting or a class lecture. Apple Notes is enough for quick notes. However, a mind map can keep things in order when you need to write down and categorize complex ideas.
. Download Mind Node. the main items in the bulleted list. One advantage is that you can quickly jot down the main points and put them together to keep them organized.
A mind map can also help you quickly retrieve information after a meeting or class. This way, instead of wasting time looking through large blocks of doodles, you can quickly isolate parts of your mind map and know exactly where each major dot is in relation to the other.
MindNode is a mind mapping app that lets you quickly write notes and combine them into branches so you can easily see individual highlights while keeping the big picture. This visual note-taking app can make the most mundane and complex notes eye-catching.
You can also color-code branches to highlight specific points, and collapse or expand branches to bring detailed parts of your mind map into focus. Plus, you can add stickers and photos to visually highlight highlights. Using the MindNode app gives you an infinite canvas to work with, so you can plan a complex project without fear of running out of space.
You can download MindNode for free or subscribe to MindNode Plus for $2.49/month or $19.99/year.
Best Habit Tracker App – Strides
Increasing your productivity includes more than breaking bad habits like not writing down important notes. It also includes forming new habits that will help you be more productive after 2023.
However, when you're already swamped with responsibilities, forming good habits may be the last thing on your mind. Habit tracking apps like Strides can help you set goals, measure your progress, and successfully reach your goals.
The Strides app contains over 150 habit tracking templates. You can choose from templates for everything from health and wellness to finance and productivity, or you can create your own.
After you set your goals, you can set reminders so that Strides gives you subtle reminders when you develop this habit. Strides is available on iPhone, iPad, Mac and Apple Watch to help active people complete everyday tasks across devices. For example, if one of your goals is to eat more vegetables, Strides will remind you when you have lunch at work or go out with friends on the weekend.
The Strides app has a simple interface that is perfect for visuals. There are four types of illustrative tracking reports so you can get a crystal clear picture of how you're doing and where you need to take a step forward to stay on track.
The calendar report helps you see your monthly progress and adjust your goals according to upcoming events. If you have a full calendar this year, you can use this calendar report to set more realistic habits. This way you can set yourself up for success rather than letting any event sabotage your goals.
Whether you want to build the right daily routine or get rid of bad habits, the Strides app can motivate you to stay on track and increase your productivity and productivity.
Get started with Strides for free with paid subscriptions for $4.99/month, $29.99/year, or $79.99 for a lifetime subscription.